What is AFWERX?
AFWERX is the Air Force's team of innovators who encourage and facilitate connections across industry, academia, and military to create transformative opportunities and foster a culture of innovation. Our mission is to solve problems and enhance the effectiveness of the service by enabling thoughtful, deliberate, ground-up innovation. We do this with an approach that combines startup urgency with the largest pool of motivated talent in the world to uncover opportunities to improve Air Force capabilities, connect and engage the right stakeholders, and facilitate outcomes. AFWERX was established in 2017 by the Secretary of the Air Force and reports to the Vice Chief of Staff of the Air Force.
How can I get involved with AFWERX?
Whether you are from the Air Force, Industry, Academia or other military branches, start by completing this form to join our ecosystem to let us know what you can bring to AFWERX and stay in the loop on upcoming events and opportunities.
- Join the USAF Ideation Platform
- Submit any innovative ideas for improving Air Force technology, processes or culture to the Spark Tank Challene or to the Open Call for Innovation challenge.
- Review the resources and educational materials we have gathered on innovation.
- Learn more about our Open Challenges.
- Visit our challenge website to learn about open challenge opportunities.
- For start-ups and small businesses, review how AFWERX is working with the Small Business Innovation Research (SBIR) program.
- Review how AFWERX is working with the Small Business Technology Transfer (STTR) program to support university affilianted research and technology development. Essentially, STTR offers grants and contracts to Research Institutions that partner with Small Businesses and provide expertise and experience to their projects.
How can I schedule a tour with AFWERX?
Our Vegas hub offers a monthly tour of its 22,000 square foot testing facility. Schedule one today by checking out our contact us page.
The DC hub does not typically offer tours as it is primarily office space. With that in mind, tours requests can be submitted via this form.
The Austin hub does not offer tours; instead it holds a monthly showcase event where they share information about AFWERX either in-person or virtually. Inquire about the next showcase event by contacting them at email@example.com.
How can I contact someone from AFWERX to learn more?
Our team hosts a conference call every Monday at 1 p.m. EST for anyone interested in learning more about AFWERX. Complete this form to register for the next call.
Who does AFWERX partner with?
AFWERX has worked with small and large companies, many of the Air Force Major Commands, other service branches, and academia on various projects.
Who does AFWERX partner with?
AFWERX has worked with small and large companies, many of the Air Force Major Commands, other service branches, and academia on various projects.
Can AFWERX fund projects?
AFWERX does not directly fund projects. What we can do is identify funding sources available to you. A couple possible sources are (SBIR) contracts for companies and Squadron Innovation Funds for Airmen.
Is there an appeal process if my idea got rejected at a Spark Tank event?
No, but you can work with your Spark Cell or MAJCOM rep to see how you can work on executing your idea. You don’t need approval to try and prototype something.
What events does AFWERX host and what are they?
Please see our events page for more details.
We have ____ technology/product in _____ industry and are seeking opportunities to do business with the Air Force. How can we do that?
Join our ecosystem, look out for challenges that we post, check SBIR/STTR campaigns.
What happens after I attend a weekly webinar?
The weekly webinar is provided to offer you an introduction to the AFWERX ecosystem and opportunities for you and your company. During and after attending the webinar, we can provide you some ideas for how to move forward and who you can connect with.
How can I coordinate with Spark Cells?
If you want to get involved in Spark, use this map to find the Spark Cell nearest to you.
May companies share the onboarding slide deck with potential customers that they have Non-Disclosure Agreements (NDAs) in place with? What about with companies that we do not have an NDA in place with yet?
Please do not distribute the slide deck widely except for people who need to know the information.
Can outside companies join on the weekly calls to show support?
No; the call is only for SBIR awardees.
How long between submitting WAWF and funds being delivered to the company?
Less than 30 days is the target - if the government takes longer than that, we are required to pay interest on those undisbursed funds. The deliverables need to be accepted for the 30 day period to start.
Is the PM information for the old SBIRs listed anywhere else?
You can use this site for the TPOCs for old SBIRs.
The TPOCs are a means to getting to the acquisition professionals involved, but they themselves will not always have resources at their disposal.
Can companies utilize SBIR funds for marketing/videos so long as those dollars are spent in the pursuit of supporting the marketing of the project?
You should use the dollars in whatever way you find to be the best way of finding product-market fit between your non-defense commercial product and your AF customer.
Will any information we submit in reports, documents, proposals, etc, be shared with the rest of the awardees?
No. We will inform you what information will be public before you submit something to us or ask for your permission to share it if it is afterwards.
Can we make a blanket statement that we release to all companies for their press releases/blogs/etc.?
Yes - here is the approved statement:
AFRL and AFWERX have partnered to streamline the Small Business Innovation Research process in an attempt to speed up the experience, broaden the pool of potential applicants, and decrease bureaucratic overhead. Beginning in SBIR 18.2, and now in 19.1, the Air Force has begun offering 'Special' SBIR topics that are faster, leaner, and open to a broader range of innovations.
Is there any way to speed up WAWF payments to match the speed of this accelerated SBIR program? Some companies may run into issues of being able to perform within the condensed timeframe if they don't recieve payment.
Our contracting team is working on that as fast as possible, and we are looking into better options for how we can do this. In shifting the SBIR process, not only do we have to transform the external facing processes, but also the internal ones we have been using. Thank you for your patience with us as we work through this.
Where do companies submit their Phase 1 reports?
Send to SBIR@afwerx.af.mil.
18.3 companies should continue to use their specific deliverables to the SBIR 18.3 deliverables inbox.
Do sales to foreign governments count as "commercial" customers?
No - products/services need to be sold in unmodified, substantial quantities in the common marketplace to count as commercial (FAR definition).
However, sales to foreign militaries do indicate operational utility, which is good. This does not remove the requirement for you to consider ITAR restrictions.
Do DoD Primes count as "commercial" customers?
No - a sale to a Prime that is solely executing the product in government non-commercial work is not considered commercial.
Do DoD Primes count as AF Customers?
No - the need or desire to sponsor work must originate from a federal civilian or officer in charge of the entity sponsoring activity. Primes do not control or have statutory authority over government budgets or mission objectives.
Is AFRL considered an Air Force customer for phase II?
In general your customer should be the end user of your product. In many cases AFRL is not the end-user, but rather an intermediary.
Do AF National Guard and AF Reserve count as AF customers?
Does the USAF consider sales to local/state governments, such as police/fire, as governmnet or commercial customers?
They are government (non-AF) customers.
Is it recommended that we obtain more than one AF customer?
We are looking for the amount of impact your solution can have on the Air Force. It helps if your solution impacts multiple AF customers, but one customer who can really benefit, is motivated, and is empowered to execute the pilot is better than multiple slightly interested AF customers.
Do you have any best practices on finding an AF Customer or the right channels to go through?
We have tried to provide as much information as possible in the On-boarding presentation. Also, there is a wealth of knowledge in the cohort and we encourage you to work with each other to the max extent possible.
My Air Force client is going to provide us with a CRADA. Will this document fill the need for a MOU or will I still need an MOU?
A CRADA is a good step, although additional information outside of the CRADA to get ready for the actual prototype may still be needed. For example, you will want to know who the end user and end customer would be, along with any related program offices, regulatory bodies/officials, or contracticng offices.
We're looking for some guidance/clarification on the type of people who are the "right Air Force customer." For our application, the end user is a fighter squadron, but the asset that we're proposing may be owned by a range. Would the squadron or the range be the right customer? Would we expect either of those customers to have the qualifications to be a PM, or do we need to look somewhere like AFRL?
Who will purchase and sustain your product? They are the end customer. In this specific instance, it may be the range. Is there a Program Office that is responsible for purchasing the products used by the range? Have these conversations with the Air Force Customers as you work with them.
How can we leverage a commercial development contract (from a big pharma for example) TRL 4-6 with this program offic? How would AF like us to approach you with this and can this help us into Phase 2 for matching funds?
Outside funding can be a factor in commercialization potential.
In general we are looking for non-defnese commercial solutions that need to be adapted to the DoD need. If a solution still requires extensive technological development in the non-defense market, it will increase the technical risk to any phase II trial project.
Can a company apply for another contract (SBIR or otherwise) for the exact same product that won them this SBIR contract?
No - there are rules against winning multiple contract with the same product or service ("double dipping"). You as the company are responsible for following these rules.
That said, if the product is sufficiently different (or complementary), then that is ok. For example, many companies will win multiple SBIRs over their lifetime, addressing different elements of the product or service that they ultimately deliver.
Do programs other than, but similar to, Programs of Record (such as ATCD’s), count as “transition partners” for the purposes of this program?
Yes. That said, they are not the ultimate transition partner; they are simply closer to the transition partner than the labs. I would rate an ATCD as a B+ in terms of how heavily we weigh their interest in your program (as compared to the Program Office, which would be an A+).
Does AFWERX want someone with interest and mission in this area to take on the SBIR as the PM for it?
The main intent is for you to find an end-user customer to work with and utilize the products/services your company proivdes. While not a requiremnet, if you find an end user and a PM, that indicates a higher likelihiood for your product to eventually transition to the warfighter which is the end goal for all involved.
What is the procedure for AFWERX approving a potential customer? How long will it take to get a response about whether or not a potential customer will "count" for the Phase II?
Upon submission of the signed MOU from your AF customer to the AFWERX team, we will respond within 5 business days whether or not the MOU is adequate.
AFWERX indicated that we need commercial support as well. Should we gather letters of support from commercial businesses wanting to work with us? How can we proceed with the commercial indication of interest?
Letters of support on the commercial side are less impactful than commercial sales or purchase orders. A commercial sales pipeline is a better indicator of commercial interest.
Can we conduct tests with AF Customers in Phase 1?
Yes, but do not let this detract from your ability to perform customer discovery with other AF Customers. You are entrepreneurs - we leave it to you to determine the best way to allocate resources when identifying and attracting strong AF Customers.
Keep in mind, now that you have been awarded a Phase 1, you are Phase III eligible (see Phase III section below).
What kind of support letter should an AF Customer write for Phase II?
Please use the provided MOU as a template.
If an AF Customer is uncomfortable signing an MOU, please feel free to connect them with us and/or share the AFWERX MF.
How do you know if the MOU is adequate?
Answer the questions that are included in the template.
Ask the AF Customer if they are the organization that is responsible for buying and sutsaining your solution. If not, seek introductions to the right organizations.
Does AFWERX have any guidance if a potential customer has refused to communicate with us because that customer is a part of the evaluation process for another of our applications to a SBIR topic? Efforts have been made to recuse ourselves from that SBIR, but we have received no response. As we all know - time is of the essence without AFWERX SBIR.
You can CC us on the response to those individuals and we can reach out as well, but we do not control the actions of other individuals in the Air Force.
Does the AF take international regulatory acceptance, standarization, or adoption of the product for commercial traction and sales potential into account to meet the requirements for entering into Phase II?
Your solution should meet all required regulatory requiremnets. Open standards are generally preferred. Any solution should also clearly demonstrate no-defense commercial sales beyond just being based on a standard.
Can we write proposals based on other commercial products we have, or are we limited to the one mentioned in our phase 1 proposal?
If you discover through your discussions with Air Force customers that another commercial solution would fit their needs better, you should absolutely use that.
That said, don’t go “off the reservation” - product should be similar in nature to your Phase I proposed solution.
Can additional customers be added during the active progress of Phase II if they do not commit during Phase I?
We encourage you not to view this process as ending at the end of the Phase I and recommend you see this as the start of your time having sole-source access to selling your commercial solution to the federal government. As a business owner you should feel free to manage your business to fit your interests, including bringing on customers throughout the entire process.
Is it recommended we obtain Army or Navy customers as well? Can the FDA be considered a customer?
While the phase II funding will be for AF customers - you can absolutely seek other customers in other branches and departments. Because you have now received a Phase I SBIR, you are authorized to receive a sole-source contract for a phase III from any federal government organization.
For the customer we identify in phase I, are we expected to install a prototype at that location in phase II? Or is it acceptable to prototype the technology at a non-customer site?
Our intent would be to run the prototype trial in conditions that are as close to the real world as possible. Thus we would encourage you to install it at the customer site. We recognize that this will increase the complexity of the project as it will require more coordination. SBIR Phase I and Phase II are intended to give time to help work through that coordination and decrease the regulatory and bureaucratic risks that go along with any new solution.
Also it will depend on your proposed AF customer. If they are comfortable with an off-site test then that's okay.
Is it okay if we work with our potential AF customer and decide to do the Phase II Trial at our facility rather than on-site at the AFB?
As long as your AF customer is okay with that, then yes; do what you deem necessary.
Are there bonus points for Phase II awards if the work and dollars are going to states / regions that are underrepresented in the defense spending landscape?
No. All evaluations are merit based.
How are Phase II deliverables staggered? Monthly? Upon delivering X? Or some other schedule?
There is a 10% payment after the first deliverable (10 days in) and then payments once a quarter for the rest of the contract time period. Variations will depend on your specific contract. In general, Phase II purchase orders are more customized than Phase I, but we are looking to stick with the once a quarter payments.
Is there any point submitting a phase II proposal without a MOU?
You will likely be competing with folks who have, so take that into consideration as you look at the evaluation criteria.
Can a company apply for a future phase II if they are not selected for a phase II in their current cycle?
Yes you can if there are still Direct to Phase II opportuniteis in future solicitations.
What is Phase III? What are the benefits?
See this form from the Air Force (long and detailed).
See this from the Navy (shorter presentation). Main points below:
- Phase III refers to work that derives from, extends, or completes an effort made under prior SBIR funding agreemnets, but is funded by sources other than the SBIR Program.
- Phase III work may be for products (including test and evaluation), production, services, R/R&D, or any combination thereof.
- Phase III contracts may be awarded on a non-competitive basis to a Prime contractor or to a subcontractor at any tier under a government contract.
- There is no limit on the number, duration, type, or dollar value of Phase III awards made to a business concern.
- A Federal agency may enter into a Phase III SBIR agreement at any time with a Phase I or II awardee.
- There is no limit on the time that may elapse between a Phase I or Phase II award and a Phase III award, or between a Phase III award and any subsequent Phase III award.
Can you elaborate a bit on "reaching Phase III" please? To my understanding Phase III is a contracting mechanism that allows government agencies to give you a contract for your Phase I or II technology without going through a competitive process like they normally would have to. Essentially, I can get non-SBIR or direct program funding in other ways than a Phase III, correct?
Yes, you can get non-SBIR funding in ways other than a Phase III. However, the phase III allows you to receive a sole-source contract from any federal government agency.
How might we find a telephone contact or email for an acquisitions manager? Is there an online roster at the base level? Or do we just have to keep googling?
There's not a contact email or roster for acquisition managers. You will have to work through the networks for introductions to them with your potential customers as you would in any big company.
Is there any funding of project management costs that an Air Force customer might incur?
The Air Force does not fund project managemnet costs; there is not currently a mechanism for that. This needs to fit within the Air Force customer's workload/timelines.
Can AFWERX setup a web page with infographics and easy to understand text that we can point USAF customers towards so they can quickly understand & digest the reasons, methodology, and goals of the 005 dual-purpose technologies SBIR?
Please reference the Memorandum that was sent to you to share the intent of the SBIR program with any Air Force customer.
Is it possible for a firm to establish a foreign subsidiary?
It is certainly possible, however this is a conversation that is better to have with your Company's lawyer. The eligibility information for the SBIR program can be found here.
Does the USAF object to crowd-selling/funding our commercial product during or after Phase II? Examples - selling pre-orders or raising funds on Kickstarter, IndieGoGo, or similar platforms. Does a crowd oriented campaign like this satisfy the commercial requirements for Phase II?
You are encouraged to sell your solution through whatever means you can within applicable laws. It is not our intent to transition you away from being a commercial-focused company, but rather to find a way to adapt your commercial-first solution to an Air Force need.
Does our Air Force customer need to make funds available or is it out of AFWERX?
The funds for SBIR/STTR come from the SBIR/STTR program. No one needs to make funds available for Phase I. for Phase II if you want matching funds for RAPID then an org would need to bring funds to the table. Or if a an org wants to go to Phase III with a company. Funds from an AF stakeholder are not required to pursue D2P2. Your solution should be ready for Trial phase meaning that the AF unit has buy in (MOU signed).
For Air Force SBIR Phase I: -What types of sales numbers are you looking for in the slide deck?
We are looking for both (commercial, government) sales OR a plan aka pathway your company intends to gain financial support for your tech.
We’re in a current P2. We’re eligible for a Direct to Phase 2 (D2P2) with 1:1, but are we eligible for multiple D2P2s this cycle if we have substantially different technologies?
Only 1 D2P2 per company.
Can a single company just have one Phase 2 contract as well?
Currently a company can apply for D2P2 and then 19.1 P2 at the same time. In 19.3 this will change to only one Phase II per company.
For the Technical Volume 15 pages format, do we use a free format or do we have to use the specified format that applies to the long proposal?
Does this special topic D2P2 require a 25 page "Feasibility Documentation" to be submitted as part of Volume 5? Or only the 15 page technical volume, 15 slides and 100 sec video?
15 slides, 15 page white paper + 100 second video.
If we intend to apply for two D2P2 for different solutions with different stakeholders but from the same company (again, here in 192) is that allowed?
Short answer is yes you can apply. Our intent is to afford a company ONE open topic phase II at a time but yes you can apply.
There are a few Need IDs in the SBIR 19.2 Excel doc that refer to attachments (i.e., 6270, 6250). Are those attachments available to us?
Not at this time. they can be once on contract. We had to make information fairly available for all and were unable to do attachments this round. The points of contacts (POCs) will not be made available to you either. Once you are in a phase I we will connect you with those personnel.
Is there guidance somewhere to help our customer write a Phase III off of our current Phase II? Or can AFWERX help us in some way? We have folks who want to go to P3.
Yes we can help go to phase III - that is the goal! AFWERX can help. Please reach out to SBIR@afwerx.af.mil and label the subject line.
Feasibility documentation - is it part of technical volume or separate? Can we limit the length to 5 pages?
Part of the 15 slides, 15 pages, 100 second video - not separate.
Do you have some examples of type of sales number being looked for (ex. AAR, pipeline, quarter over quarter growth)
Please answer this the best way to highlight your commercial success.
For the D2P2, does the tech volume have a 15 or 50 page limit? The instructions are not clear. (page 2 versus page 4).
15 pages, 15 slides, 100 second video for this topic.
We are MD5/NSIS phase I - can we indicate in header or footer.
Yes, indicate within your proposal. Ensure your adaptation w/in NSIS is different from the one you are proposing for the AF.
Our understanding is the MD5 is using the DP2 option here as their way to pursue Phase 2s. Is that subject to the same limitation of only one D2P2 per performer? We are in a situation where we are strongly encouraged under both MD5 and AF182-006 to be writing a D2P2 as a means to Phase 2 for two totally different technologies, and we are wondering if we are able to get both?
Our intent is have companies participate in one AIR FORCE OPEN topic and not limit your involvement with other branch's SBIR initiatives.
Do we include the AF customer MOU in technical volume or as separate upload?
The MOU is a separate upload. It does not count against page count of technical volume.
BAA refers to technical volume as Volume 2, but AF calls it Volume 1 - does that matter?
Please follow the AF instructions, thanks for catching our mistake.
Is there a place where we indicate if we're applying for a "Rapid" submission? Or should we just include the "Rapid application package" in the "Other" section of the Volume 5 upload?
Both - indicate in the package that it is RAPID and include the RAPID package at the end.
Does the evaluation process for Phase I change or is it weighted differently if there is a preliminary AF stakeholder identified in the proposal?
This will count as part of your evaluation. The more detailed your understanding of your Air Force customer, the better - but you need not have it all figured out from the beginning before your Phase I.
Is it only one Phase 2 across both a baseline Phase 2, and Rapid Phase 2? Or can we have one of each?
How does a commercial or government/military partner that wants to commit matching funds to a D2P2 do so? Is it through the “MEMORANDUM FOR AFWERX/AFRL SBIR TEAM” or is there a separate document or process to commit those funds? Finally, when and how must the money committed by those organizations move?
They need to sign the MOU and then reach out to us to send the money so we can obligate to the contract if awarded. They can send us an email at SBIR@afwerx.af.mil and we have a weekly call for DoD folks to get an answer to any question every Friday.
If we submit multiple phase I proposals under different “focus areas”, assuming we have compelling proposals, could we receive multiple awards?
Theoretically yes, but understand a company can only have one Phase II in the future. No. You will only receive one Phase I, highest scoring.
The table on page AF DPII-2 of the instruction states that the POP for a Rapid submission can be 24 months. Everywhere else, the documentation refers to a 15 month POP. Just wanted to confirm that the POP for Rapid is indeed 24 months + 3 months for reporting, i.e. a total of 27 months?
You have the correct understanding for RAPID. Up to 15 months refers to a typical application (no leverage).
We understand that Lockheed Martin is interested in Phase I awardees from the current SBIR cycle, would they consider previous Phase I awardees from Q4 of 2018 who plan to submit a Phase II proposal this quarter?
I am not tracking the Lockheed Martin context. Can't speak to who Lockheed will prefer. But as long as you are Prime (completed 2/3 of the work) any company can participate w/ 1/3 of the effort.
For Phase I proposals that have a preliminary AF stakeholder but also overlap a Focus Area, should the focus area be called out in the proposal?
Yes, it would be beneficial to show the interest into your work. And yes, please call out the Focus Area in the proposal.
In previous rounds, Phase 2 proposals have required a 1-page summary of the technology. Is that required as part of the D2P2 application, or is it just the 15 page proposal/15 page slide deck/video? Also, for the 15 page proposal, do MOUs count in the page limit? And do we need to upload a separate technical feasibility document for these D2P2 submissions?
Yes, a 1-page should be submitted but the instructions trump my guidance.
In our research, we found the following document describing “Mission Needs” on the AFWERX 19.2 Special Topic website: https://www.afwerx.af.mil/resources/19.2-Open-Topic-Mission-Needs.docx. Are these two focus areas still valid? If so, do they have a Focus Area ID number?
We have two vehicles to identify an AF user: 1) Focus Area and 2) Needs ID. Both are valid.
For the Rapid Direct P2 fund matching, would an existing/ongoing funded Air Force program to a small business at the time of P2 proposal be eligible?
Leveraging of funds do not meet the intent if coming from another Phase 2. Please note, our intent is to have only one Phase 2 in the Open Topic pipeline.
On the AIR FORCE 19.2 SBIR instructions page AF-2, it says the NAICS code for this acquisition (AF192-001) is 541715. Our NAICS code is 511210 (Software publishers). Can you confirm that listing our existing NAICS code is acceptable?
That is fine.
Should we provide letters of support along with our 5 page technical volume and slide deck?
For a phase I proposal, letters of support are great but not required. Having an understanding of what problem you are solving and who would benefit from your tech is ideal.
For the D2P2 RAPID program, is there an advantage to get private matching fund in demonstrating commercial dual-use?
Yes, more traction for your commercial company.
What are the technical volume/proposal requirements for a direct to Phase II proposal? It was not clear in the RFPs?
It is the same as Phase II instructions for 19.1. Please reference.
Where can we find the # for the Focus Area - it’s not on the download
Just identify the actual label of the Focus Area.
Is the work plan part of the Technical Volume for Pitch Day topics?
Part of the Technical Volume.
In D2P2, the video expense is really fully shouldered by us. If we’ve already produced some videos that are good high-level overviews, can we use more standard videos to save on marketing costs? Or will that hurt our submission?
The quality of the video is not evaluated. Although it can make it easier to watch, we are focused on the video clarifying how your company will solve an AF problem.
Would an existing *Non-SBIR* Air Force development program be eligible for Rapid Phase 2 fund matching?
In general the answer is no if the funding is coming from a contract.
Is there an outline/TOC for the 15 slides? Did not see in the instructions.
Example slides on AFWERX.AF.MIL Check the website, we have an outline
For rapid application phase II if I have an investors that is putting in 250k does AFWERX match this 1x1? So we are requesting 750k for the grant plus 250k from investor plus 250k from AFWERX? Total $1.25m? Is this correct? Or would the investor have to match the 750k ? Please explain in depth how the matching works?
Not quite. The SBIR fund will match private investors 1:1 and match DoD investment 4:1, assuming no previous Phase 2 contracts. We will match private investment 1:1 for the contract. So if you have 250K in private funding, we would do 250k in matching. So the company would get 250K from the Air Force total. The matching and the contract are not separate.
SBIR Phase I: You're looking for an 8-week scientific study for $50k, is AF study staff provided and/or does the company have to pay for those people?
We are looking for you to do customer discovery, AF staff is not provided.
SBIR Phase I: Is there an F&A amount that should be calculated into the $50k budget?
Please reference the instructions and follow up with submissions through SBIR website.
Should we get letters of support?
Signed MOUs are better.
How much in sales should we have and do you count DoD supply Chain.
We look at ALL sales, DOD and commercial. Show traction outside SBIR funds is what we focus on.
As a Phase 1 applicant under the SBIR Open Topic, if we have a software solution that had a previous solicitation from AF clearly showing there is demand for the training solution, should we then use the contact and end user within the solicitation as proof of demand for our solution? What is the likelihood of being granted the award knowing there was a proof of demand through a solicitation? Of the 280 Grants awarded over last 12 months how many applicants applied so we know acceptance rates.
Yes clear buy in from an AF units weigh great in your evaluation score. That's not the only pillar. Be sure to convey your commercialization plan and technical pathway to ensure adaptation is not a risk.
For 19.2-001 SBIR: If we are applying for a stated focus area or user need, what do you recommend we provide as "evidence of preliminary discussions with USAF stakeholders?" Are you looking for a statement, letter of interest, or just a name and contact number?
Name and contact number will suffice but you are welcome to provide a letter of interest but please don't mandate the customer to sign. A letter of support is good! Or if you can get an MOU that would be great. Provide a description that proves you understand your stakeholder.
Is there a problem if we have foreign advisors?
Please let us know.
For D2P2, is there a dollar set aside for companies that completed a MD5 SBIR?
No dollar amount set aside. Funds received are specific for this topic.
An outside investor is defined as other companies, venture capital firms, individual “angel” investors, non-SBIR/non-STTR government programs, or any combination thereof. Does this mean that any military organization that uses SBIR/STTR is ineligible or does it just mean that other SBIR funded programs are ineligible? For example could an AFRL or a Naval Warfare Center office be a partner?
AFRL or Naval Warfare Center do not count as an outside investor, which is matched at up to 1:1 for RAPID Phase IIs. They would, however, count as government investors, which are matched up to 4:1 for RAPID phase IIs.
For the SBIR - are non-mil customer testimonials of use? If so, do you want to be able to contact them directly to speak with them live? Since these are customers does the AF work with us to ensure the customer’s aren’t overly-impacted?
We don’t intend to contact your customers, but are looking to see that you are selling your solution to non-defense commercial customers.
For D2P2, is there a special application process for companies that completed an MD5 SBIR? We were recommended to apply to this project by MD5. So is there a special box we check when we’re uploading the proposal?
No special application process for companies that have worked with other SBIR topics.
I’m looking for format/content requirements for dual use Phase I applications (5 page doc), I see the items on page 14 of the instructions but do these items supersede the traditional Phase I elements referenced in other parts of the instruction?
Up to 5 tech vol and up to 15 slides.
For D2P2, are technical interest areas for the direct to Phase 2 solicitation important? Or if we have an interested customer who has given us a memo, is that sufficient?
You should have an interested customer with your D2P2 proposal. Someone within the AF that agrees with your approach.
I spoke with my AF customer and they mentioned that the funds the base has available can only be used for phase III proposals? They can’t use funds to invest in phase II projects ? Anyway you can address this? How can we approach the customer to feel comfortable to put in funds for phase II?
For 19.3 they will be able to issue 3400 funds to match for your Phase II. If they want to match right now for a Direct to Phase II, then they should reach out to us about how they can do that and we can explain it to them.
If we are applying for AF SBIR Open Topic and NSF SBIR. is there a conflict with having two SBIR applications for same topic / application?
Yes, you legally cant be paid twice for the same work, you are held responsible for this.
For 19.02-001 SBIR: What role does the Focus Area POC play in the proposal evaluation process? Do they review the proposals in their area and advise on award?
They will be involved in the process, but we cannot discuss specifics about source selection procedures.
Reading through other questions, it sounds like the MOU is submitted separately, not as part of the 15-page proposal. What if you have more than one MOU? Are they all submitted separately?
Submit all MOUs in the ‘Other’ volume - submit them all (many people just submit them as one combined pdf).
Is it still possible to ask the USAF stakeholder for a letter if he is the author of the need?
Yes you can, but you can also just describe your customer discovery with them.
If we have a Phase 2 award from 18.3 that we are currently delivering, which method should we use to apply in expectation to receive a phase 2 award for 19.1? Phase 2 under 19.1 or 19.2 Direct to Phase 2?
In this case, please apply to the D2P2 for this round.
I thought the 4:1 match was only for first time SBIR applicants. Is this not correct?
The 4:1 ratio is for first time PHASE 2 awardees. After that, it is a 1:1 match.
What format should be used for the video? How can it be uploaded? The Part 5 on the submission site only takes DOC, PPT and PDF files
Link to a youtube video, vimeo video, or somewhere we can access the link.
Is SBIR 192-001 the topic to pursue to get to the Space Pitch Day for SMC?
Can we reference multiple focus areas?
Yes, but remember that quality is more important than quantity. Show that you understand the user needs more so than just listing their focus area number. clearly explain how your tech will be adapted.
Can the AFWERX user need like #6253 be addressed as a direct to phase I (AF192-D001). If so, is the phase II max $750K or $1.500K?
The max is $750K with no matching, and $1.5M as a RAPID (with private or government matching).
How mature of a technology is AFWERX interested in? Is there a floor or ceiling TRL that you are interested in? Are you looking at technology that can be productized in the Phase II or are you looking at existing products that already exist and you want us to sell the USAF on the product?
We are looking across the spectrum.
If we want to address multiple Focus Areas in the open topic 19.2-001 should we apply multiple times?
No, just apply once.
If we have already been awarded a Phase I, are we eligible for Pitch Day participation?
You will need to apply to this 19.2-001 topic to be eligible for the Phase II pitch days.
Can a company have both a Phase I STTR and a Phase 1 SBIR if they are two entirely separate projects?
Regarding 19.2 SBIR - AF192-001 Open Innovation in Dual Use Technology topic:
- 1. Can we apply for both SBIR Phase 1 proposal and Direct to Phase II proposal?
- 2. To confirm, the Technical Volume is not to exceed 5 pages for special topics AF192-001 and AF19D-001?
- 3. Do we exactly follow the outline on the Sample Application Pitch Deck document for our pitch deck (SBIR Pitch Deck-Slides 13-29)?
- 4. Where do we attach the pitch deck in the online application? Combined with the technical volume or under supporting documents?
- 5. Where do we attach the AF SBIR Training certificate of completion?
- 1. Yes (but you must mention this in your application).
- 2. Technical volume for the D2P2 is 15 slides, 15 pages, 100 second video.
- 3. You do not need to follow it exactly, but it is meant as a guide.
- 4. Either way is fine.
- 5. Supporting Documents.
Is the Pitch Day the only way to get to Phase 2 for those focus areas? What's the process for those areas with no Pitch Day?
There will still be a non-pitch application ‘catch-all’ for those phase I companies that did not get picked up in the Pitch Days (it is still a competitive process and no company is guaranteed an award).
For the D2P2 topic we should use the same format/sections for the technical proposal as they outline in the solicitation for topics D002-D006, just in 15 rather than 50 pages for this topic D001, correct?
Can the AFWERX identified USER NEEDs only be addressed via a small business vehicle or are there other possible vehicles (not requiring small business status)?
For this SBIR process, you must be a small business. Larger business can become sub-contractors of small businesses.
The instructions for the Phase I say "The funds obligated on the resulting Phase I SBIR contracts are to be used for the sole purpose of conducting a thorough feasibility study using scientific experiments, laboratory studies, commercial research and interviews.". This is conflicting with the customer discovery aim you're talking about.
Customer discovery is part of your feasibility study. You will need to determine who will benefit/fund your adaptation.
Is it advisable to also reference an applicable user need that was listed on Announcement 19.1?
No, use the ones we have for 19.2.
So if there isn’t a solid fit with a focus area, but we do win phase 1, we have 90 days to find the AF customer. Is there support from the team to get to the identified potential customer to find the decision-maker/budget holder?
We help you with some very basic resources on how to get started, but we expect you to figure it out; that is what you are getting paid for.
We are on a 19.1 phase 1 and hopefully moving to phase 2; We can't do a 19.2 phase 1 if we get our 19.1 phase 2, correct?
You can only have one Phase 2 at a time. Technically you could have a phase I but you won't have a path to another simultaneous Phase 2.
So TRL 3 or 4 ideas are acceptable, with the idea that we get someone in USAF to stand up for it during the Phase I?
If you find a customer that can use this tech/idea.
So if I'm working on a Phase 1 and targeting a focus area with no pitch day. Do all of the Phase 1s working toward focus areas with no pitch day end up in the same bucket?
There are Focus Areas not going to pitch day. You don't need an identified Focus Area to apply. All Phase I companies that are not awarded a Phase II during a Pitch Day will still be able to compete for the ‘Open Topic’ Phase II.
How, if at all, does the 192-001 and this discussion of pitch days relate to AF192-005 and 006?
Those topics are still happening. Those are the Phase 1 pitch days - which are run separately than this process.
Is the AF Academy considered a customer in the AF?
Could the customer be an ANG or AF Reserves organization?
Can you provide the instructions for what we need to include in Direct to Phase II feasibility doc to qualify that we met the phase one criteria?
On SBIR Website and AFWERX.AF.MIL.
For external funding, what is the time frame? If I raised a month ago, would that count?
Only if those funds were for your SBIR adaptation. It doesn't count if the funds were simply for the company.
If we are considering a Phase I SBIR, how do we determine whether we should actually be going direct to Phase 2?
If you have an identified customer and they are ready to sign an MOU, then do D2P2. If you haven't figured out a customer yet or want more time to do so, apply to Phase I.
For the 4:1 match it says "DoD" match; can it be from the Army or does it have to be AF?
It can be Army or Air Force.
Do small business credentials such as WOSB or HUBZone influence awards?
No. You just have to meet the requirements as a small business.
What qualifies as an Air force customer? Is it anyone within DOD?
Air Force unit or Joint (Multiple branches) count.
Do we need multiple MOU’s for each customer, or just put multiple signatures on one doc?
One MOU is ideal that identifies all stakeholders potentially involved.
Can we apply to multiple pitch day topics?
You can apply but only one Phase I will be awarded.
What would an Air Force customer “investment” for a 4:1 match look like? Would that be product license pre-sales, or professional services hours, or…?
The AF unit would be able to apply 3400/3600 funds to the SBIR contract that would be awarded to you.
We have a product that is a modification of a current product. The one the AF wants is in a breadboard phase. The breadboard phase means we have a prototype built and we need to have it tested to meet mil standards. The current other products are sold to DOD and commercial customers. Can we participate in this?
Yes you can apply, that is the point of the customer discovery and prototype phases.
Is the Need ID list still open for new additions from Air Force personnel?
Yes, have them submit on Ideascale and email us at SBIR@afwerx.af.mil.
If we are a new startup company (less than 1 year old) with a software solution in beta testing and not generating any revenue yet. can we still qualify for SBIR Open Topic? How can we pass this test given the above?
Consider STTR, and/or apply for SBIR and see how well you will compete while understanding you are less competitive for SBIR due to lack of revenue. We will award points for private investment and ANY demonstrated tractions and LOIs.
Can you provide examples of SBIR Open Topic examples previously funded that fall under the Focus Area 16 : Immersive Training Solutions? Especially immersive training solutions that do not have a direct combat training application?
Good question, immersive training refers to how the Air Force can get someone ready for combat rather than directly participating in combat.
For open area Phase 1, if the majority of work is market discovery do we still need an MOU from a customer when submitting Phase I proposal?
No you do not. The point of your Phase I is to get an MOU No and have an understanding of who will benefit from your tech.
For D2P2, if we obtain funds eligible for matching after submitting the proposal but before award, can it be converted to Ph2 Rapid?
No, if the funds are possible. apply for RAPID.
One of our product evaluators is responsible for validating Human Systems Integration for AF Systems and is potentially willing to help assess usability, value and make recommendations to meet AF needs, but they would not be an end user. So although they may be willing to assist in recommending acquisition to the applicable workforce, they would not be a buyer of the product.
Okay, that is good to have help assessing, but then you should talk to the buyer/end user.
Can matching happen during phase II from the same customer?
Yes, within phase II enhancements. ~2-4 months after phase II is awarded.
So if funds are possible but not committed, the proposal should be submitted as Rapid?
How often is the D2P2 proposal period? If we miss July 1st, when can we apply next?
Every 4 months; Google SBIR BAA schedule.
If we submit early and you need clarification, will that come after July 1 or earlier?
After 1 Jul.
since we don’t need the money for development (we have an existing commercialized product) and only to cover cost of time for developing the AF customer during phase 1 - is it a benefit to ask for less than $50k?
Yes you can! that would be great to highlight exactly how much you need.
On the chart on the Phase 1 proposal instructions it states that the technical volume should not exceed 5 pages for special topics AF192-001. What are the special topics? Is that all of the focus areas on “19.2 Open Technology Focus Areas”?
192-001 qualifies as a special topic.
How strictly is the 100 second timeline enforced for the video?
EXTREMELY strict. 100 seconds max.
Does the structure of the company applying matter (i.e. LLC, C-Corp, etc.)
No it does not.
For STTR, if my company is in the US and the university is in the UK, that's okay, right?
As long as the company itself is based in the US, it doesn't matter where the partner company is.
Can a phase I party apply to D2P2?
We are considering applying for the MacDill AFB Pitch Day that is also due July 1st. Do we need to denote this anywhere or would this otherwise influence the Phase I SBIR. Thanks!
Not required to annotate other SBIR avenues BUT encouraged to. That lets us know you are involved in other areas.
In the video link submission page, can we include a short marketing summary?
The intent of the video is to amplify on your phase II approach. It's intended to elaborate on your approach. You may used marketing if you wish but will not affect the evaluation.
When are the funds disbursed if awarded?
funds go directly to the company. That pitch day is going to be a CSO, so be sure to apply to their Commercial Solutions Opening.
If awarded, what is the earliest start date for Phase II?
August 2nd, 2019
Can Phase II start earlier than the 3 months (for example, if we have an MOU signed earlier and ready to move forward can we go directly to Phase II)?
Negative, there will be a single award period. No greater chance of being awarded a contract. ANY funds committed is weighed the same which is good! Funds are not dispersed faster that the other.
If we fully submit our application early, can we upload additional documents or make edits before July 1?
Yes, but if you press submit you will have to ask the help desk to take the application back and edit things. Funds will be distributed after the invoice is submitted, we are aiming for within 30 days of the first award. Proposal will be graded on the criteria listed in the BAA.
Can we include screenshots in the technical volume?
Does the slide deck need a cover slide or can it go straight into the info?
Adhere to instruction, depending on submission may require a cover page for the proposal itself. The cover slide is not needed for the page deck .
If awarded Phase I in this cycle, what is the earliest start date for Phase Two?
Phase I will last 3 months. Phase 2 award ~ 3-4 weeks after end of phase I.
The commercialization plan for direct to phase 2 asks "Does your firm have the necessary marketing expertise and, if not, how will your firm compensate?" Does marketing here mean true commercial marketing or simply the ability to circulate the technology among AF/DoD organizations?
For your commercial product.
In our Phase I, we had thought that we had aligned to a customer. However, we ended up finding a different customer. They are the ones that are signing the MOU. We will obviously make the Phase II more tuned to the new customer. Are there any other impacts to the Phase II acceptance for changing the customer we thought we were going to get?
That's what we like to hear, the intent of phase I is to find a customer for phase II. No issues.
For direct to phase 2 TYPICAL submissions, do vendors have 3 months (until month 15) or 30 days to complete the final report?
Does the cover sheet count against the 15 pages? How much or how little of the contents from the web entries are required?
No, it does not.
should we insert letters of support from stakeholders in the 25-page ‘proof of feasibility’ portion. of the proposal and simply reference in our 15-page tech volume?
Yes, reference within slide deck.
If we have a commercial investor lined up, they provide a letter of intent for a D2P2 proposal; the Ph2 is awarded and then for some reason the investor withdraws his support… what is our status at that point?
They will have 90 days to ensure funds are submitted. IF funds fall through, we recommend having a de-scoped set of milestones to $750k that your contract will default to.
Can we have two SBIR Phase II's going at the same time? (for example, AFWERX and USDA)?
Yes you can have multiple Phase IIs (you'll have to de-conflict the work) but you cannot have two AFWERX Open Topic Phase IIs
Is it possible to apply to the AF open call for tech and a Navy solicitation with the same product? My point is if we are unable to fit into the Navy solicitation, perhaps we could be approved for the AF open call for tech.
Yes you can apply however, you can't have the same adaptation in multiple phase 2s so would have to down select to one if awarded.
What is the timeframe for a commercial investor to convey funds to the applicant company?
Within 90 days of award.
For direct to phase 2 submissions, do subcontractors need to submit separate SOW and Cost Volumes or should they be integrated into prime's SOW and Cost Volume?
Encompass theirs into your cost volume.
Are submitted applications reviewed in the order in which they're received? Is it advantageous to submit earlier in the submission cycle than at the end?
They are all reviewed together - no special treatment for early apps.
We have the template for the 20 page Technical Volume but wish to submit proposal under AF19.2-001, i.e. a 5 page limit. Is it up to us to use all 13 sections in the 20-page template and cram it in? or use only those sections we feel thoroughly show our solution?
We will only view the first 5 pages within a phase I proposal.
If we have multiple customers/end-users for one product, should we combine them in one MOU? Or multiple MOUs from each customer/end-user?
For direct to phase 2 proposals, are the Table of Contents and Glossary included in the 15 page limit of the Technical Volume?
We have an AF end user lined up, they plan to use a FFRDC to test our solution at their cost. Is this cost considered an end user investment?
Great question! In short, it’s certainly a type of investment and could also indicative of user interest as well. The ‘ultimate’ user investment would come from the end user of the technology/capability, but it’s tough to say for your situation without more info.
That does not necessarily mean they are not open to other ideas and options, they might be trying multiple pathways or solving different problems. Will require engagement with them to find out, can shoot their PA team a message.
If we have $375,000 of funding from a Government customer for a direct to phase 2 RAPID submission, will SBIR offer a maximum of $1.5M, for a grand total of $1.875M maximum funding? Or is funding capped at $1.5M including the $375,000 of matching funds from our customer?
1.875M is the max w/ government funds. Assuming you do not have a prior phase II and qualify for 4:1 match otherwise 1:1 match.
When applying to the Phase I, should we describe the aim of the whole project or just the achievements of the Phase I?
The aim of the phase I is where you want to focus your efforts.
Paragraph 18.a. of the 19.2 D2P2 Documentation says maximum page length for Feasibility Documentation is 25 pages.. It also says the documentation will count towards the Page Limit. This seems like an error. Please verify:
Correct, typo in the maximum page limit requirement. Adhere to limits with each volume and disregard the total limit.
General Services Administration (GSA) often requires proof of commercial status for products before a company can add their products to a GSA Catalog. If our item is already listed on a GSA Catalog, does this provide adequate proof of commercial status?
In part, demonstrate how much traction " funds" gained from this.
Is a cost volume required for the direct to phase II AF192-D001?
Yes it is.
Matching Funds: Are there different fund matching programs for the direct to Phase 2 awards with private investment? There is the private investment letters that accompany the application what about after you are already awarded a Phase 2 award?
No template, only verbiage as prescribed within the phase 2 instructions is what is required on the letter. Investors are encouraged to use their own letterheads.
We were a participant in AFWERX 191-005, our Phase II proposal is currently pending. Can we simultaneously apply to the next AFWERX Open Topic with applications due on July 1st?
Yes you can apply, expect only one open topic phase II to be awarded.
What are the limitations to the use of funds allocated to prototype development during 19.2 Phase I?
Typical - $750k / RAPID - $1.5M of SBIR funds.
Where are the specific details for the composition of the pitch deck and 100 sec video. Not mentioned at all in the D2P2 specific instructions.
There's an example on our website of a slide deck. The 100 sec video intent is to further elaborate on your phase II approach.
Where do we find the outline for the technical volume you talked about?
Does the Government want a Cost Volume narrative in addition to the Cost Volume submitted through the online submission form? If so, should this be included in the Supporting Docs volume?
Visit www.afwerx.af.mil/sbir.html, and scroll down to template. The tech volume template should be in the vicinity.
What should we apply to if we do not yet have commercial sales, have demonstrated technology/IP, but are also not partnered with a university/non-profit. Would STTR or SBIR be a better option? Should we apply to both programs?
SBIR is the best bet. Even if you don’t have Commercial sales yet, if you have ANYTHING that shows private sector interest (letters of intent, etc), please submit when you apply. Its better to try than to never ask.
When applying for a 19.2-001 Direct to Phase II from an 18.3 Phase I award, are the instructions basically the same?
There are nuances in formatting and requirements so be sure to read the instructions.
is it possible to apply for direct to phase II without sales but certainly have proven commercial viability via testimonials, investment from end users and pending clinical trials?
To go D2P2, (in addition to your testimonials) you would also have to have a specific USAF customer on a signed memorandum of agreement to support your tech development. Most companies work on this in PH 1. If you have an Air Force customer already identified who is willing to work with you specifically, then try for PH II. If not, try for PH I.
Our Technology requires FDA approval which we currently have not received, although we have begun discussions with the FDA about that process. So we cannot be “commercial” yet. We have received contracts and investors. Is this appropriate for Phase I?
Sounds like you have something involving bio/medical, etc. Without FDA approval, its not likely we can help. The period of performance in Phase I is 3 months, so the assumption is you have everything ready to go to work with Airmen.
We had some potential interest from an Air National Guard unit. Should we include, or is SBIR limited to Active Duty units?
SBIR is a total AF program, guard, reserve, active.
How technical does the 5-page write up need to be? We have some technologies that we are currently applying for patents and are not able to openly disclose as much information as we would like.
No need to include anything IP sensitive if you are not comfortable. Realize that your proposal is only read by Government types and not other companies. Gov’t personnel are already under a non-disclosure agreement.
If we are only submitting one MOU, how should we incorporate multiple customer/end-users in this?
There needs to be one lead technical point of contact who can take lead on approving all deliverables and combine all milestones into one.
Is there anything beyond the MOU with the Customer that is needed to justify going directly to Phase II and skipping Phase I?
The customer no, the company needs to show how they have done customer discovery.
In reference to Relationship with Future R&D: Does the question “State the anticipated results of the proposed approach if the project is successful” in reference to results for AFWERX (which has been mentioned earlier) or to its impact on us and our commercialization?
Both. We are interested in dual use technology. So please show us the impact you expect to have on the USAF, and also what you think it will do in the private sector.
I have a PEO sponsor but limited pilots for commercial sales, pilots now, so I'm planning on bidding Phase 1 open, my question is...I have potential investors, is there any match if we win a phase 2 after doing the open phase 1?
Yes there are matching funds during Phase II for external investors. Up to $1.5mil
If a company has previously received investment from a Canadian resident are they still eligible for this grant?
They need to be majority US owned; it will depend on your breakdown of equity.
As we understand for the Phase I we must order a part of the research from some institute of research laboratory. How do we find them? Who to contact, is there a list of such organizations or guide to follow?
I’m assuming you are talking about STTR. No specific requirement for what university to partner with. Up to you so long as they are from the US. They typically tend to be the one you graduated from or have started a company with.
We know the position/customer we are targeting, and we are working on getting names/ranks etc. Should we also tie to a specific Air force wide mission?
Having a specific user or customer is of higher value to us (and you) than the faceless masses. That being said, there’s no issue tying into a larger mission, but be thoughtful as to accurately representing your market and core customers.
An innovation expert from Stanford who's involved in defense innovation asserted that all government agencies have innovation initiatives. Can you confirm this or suggest a resource so that I can confirm or find the correct info?
There are a multitude of innovation resources at the different government agencies. Not one source for innovation across everywhere; you have to do research into the agency your interested in.
For Phase I's 4:1 matching - are there limitations to the source of gov't matching funds (i.e. can they only come from the AF customer)? Could the funds come from national labs, other SBIRs, state grants, etc.?
This is an AF program, we are only matching AF funds.
Where does our AF customer send the completed MOU? Directly to AFWERX?
Submit in your package for SBIR. Have your customer send it to you and then you submit the entire package.
On STTR - can the University partner 30% be used to pay for business consulting? If not, what are appropriate uses of the 30% of funds at the University.
That 30% can be for anything that provides value to your team and its technology development. If its resources, consulting, etc...just tell us what you’d like to do when you put together your cost estimate
For phase 2 matching at a pitch day, can a company receive more money than they asked for due to matching?
Yes, you will still be awarded $750k. Funds matched increases your likelihood of receiving phase II.
During Phase I, can you apply Phase II as soon as you have an MOU signed and agreed to?
Normally no as the SBIR’s have specific timelines for when they are offered throughout the year. However, the USAF does offer pitch days events throughout the year that allow you to go direct to Phase II once you have a Phase I...even if its out of cycle. You would have to see if the Pitch Day events match your tech focus area.
When is the earliest application date for Phase II if awarded a Phase I in this cycle?
No later than 3 months from the start of the contracts (expected start of Aug).
Can we visit with Air Force personnel at bases (non-program managers)now to help us prepare our Phase I in the customer discovery?
Yes! You’ll have to coordinate with the local base, but the intent is 100% for you to do that as it connects you directly with the people who would use your tech.
Is Paragraph 18.a in error with regard to Feasibility Documentation counting towards the Page Count for 192-D001 D2P2? It says a maximum of 25 pages - all of which count according to the 18.a. guidance - and the proposal can only be 15 pages (that count) long. Is the section in error?
Max 15 pages.
Are MOUs required for the proposal or once an award is made? We have letters of support from two Army stakeholders but not a specific MOU for either. We assumed we’d jointly develop an MOU if awarded not prior to proposal submission.
MOUs not required for phase I proposals. The commercial sale would not count toward the matching. We match 4:1 for gov investment and 1:1 for private investment
In direct to phase 2, I have an AF customer that has non-SBIR funding and wants to take advantage of the 4:1 match for my fist phase 2. What documentation needs to be included in the proposal?
You will need an MOU and you will need to have the AF customer connect with us to send money by having them send an email to firstname.lastname@example.org.
Should the proposal for Phase I and Phase II be in one document?
You would only be submitting one proposal, not both at the same time.
The key person at our company is a foreigner. How do we involve him for the Phase I execution if he doesn’t have permission to work in the US? How can we indicate in the application documents that we will involve a foreigner?
If he doesn’t have a green card and his ownership puts the company below 51% US ownership, then neither SBIR or STTR will work unfortunately. We are limited on this by US law.
Is the Fuel Technology Need (15) from 19.1 topic? Why would they bring in teams for pitches before the solicitation closes?
The SBIR/STTR is one of many efforts that the US government and DoD undertakes to engage with industry to solve challenges facing the nation.
We have a commercial product, but it needs enhancements to meet specific AF customer need. Is it appropriate to use AF192-001 Phase one for additional customer discover and follow-on Phase II for development?
That's the idea of SBIR as a whole. Recommend phase I.
We won a Phase I in 183-005. We were told not to submit a Phase II until we had a MOU. We have that now, what do we submit under? Do we follow the guidelines that we had during the 183-005? Or are we to follow the Phase II guidelines for the 192-001? What would we be under? PRODUCT? Or TRIAL? (This wasn’t designated during the 183-005).
Each submission is subject to the instructions it was submitted. That is to say, if your product/service doesn’t fit under a focus area, it should be submitted under the 19.2 open topic (and the associated 19.2 open topic instructions).
Are there any limitations to the use of funds allocated to product development during Phase I?
Phase 1 is intended primarily for customer discovery and research. That being said, that could feasibly include a reasonable level of product development as well. We do not specify a specific budget or spend plan given the wide variety of tech and companies applying.
If you are submitting for a phase I to the open topic without a sponsor already lined up, will you find an evaluator with an appropriate background in that field?
The intent is for you to do the discovery. We can provide an initial vector, but the bandwidth of companies applying for the program prevent us from providing a specific connection.
Will the page including the link to our 100 second video be included in the 15 page limit on the Technical Volume?
Please verify the page count limitation for the Feasibility Documentation. See paragraph 8a. Does it or doesn't it count towards the total page limit For example, do MOUs in support of a D2P2 uploaded to the Feasibility Documentation count?
MOUs do not count towards the page limit.
Our solution addresses multiple phase 1 19.2 open topic focus areas. How do we call that out?
The purpose of phase 1 is to find those AF customers and end users, so you’re not expected to have a formal sponsor or end user for a phase 1 submission. As for the evaluation, we have a multidisciplinary team of Government experts that serve as evaluators and advisors. This team has reach back capability to supporting Gov organizations to effectively evaluate all the submissions.
We're applying for D2P2. We have commercial investors, but for less than $750K so we will only be asking for $750K in AFWERX funds. Is it OK if our investor's commitment is a "soft" one, i.e. contingent upon us raising other commercial funds. Basically, if we're only asking for $750K, what if our private investors decided not to invest after the award because we're not able to raise other funds.
Yes that's fine, as long as there is a possibility to invest apply for RAPID. Should funds fall through, expect $750k as a max.
Are we permitted to submit the same concept/prototype project or a modified model of our written MDO challenge solution for SBIR phase 1?
Is there another program you can recommend?
For SBIR, all DOD branches have their specific topics as well as other government agencies
Can we submit the same prototype to both 19.2 open topic and kessel run?
Yes you can submit; expect down selection to only ONE if awarded both.
What is the justification necessary to go directly to Phase II and show capability past Phase I in the proposal in direct to Phase II?
Have a committed AF Customer demonstrated by MOU. Also note that the bar is much higher for D2P2, so strongly consider applying for Phase I
I understand each company may only have one active ‘Open Topic’ award at a time. However, can a company apply to an ‘Open Topic’ Phase I when they already have a pending ‘Special Topic’ Phase II award?
Yes, no guarantee your phase II will be awarded.
What are the advantages of applying to the SBIR Phase I opposed to Pitch Day?
Phase I actually has several associated Pitch Days. In other words, there will be Pitch Days in which only those that have active Open Topic Phase I companies can participate in. These pitch days will help you find customers to get to Phase II. There are, however, two Pitch Day SBIR Topics that are outside of the Open Topic (005 and 006) that are specific to a particular tech vertical - if your solution applies to one of those verticals, consider applying to that topic.
Do the links for the 100 second video and slide deck each need to be on their own blank page in the 15 page technical volume? E.g. will the 100 second video and slide deck links take up 2 pages of our 15 page technical volume?
The link page does not count against page limit.
On the AFWERX website, under resources for Phase II, a milestone template is provided. I don't see this mentioned in the D2P2 instructions, so is this required in the tech volume? Where is this discussed?
The excel milestone is required for a different open topic so we hung that on the website for ease of companies in that cohort.
We have several full-time team members that might be appropriate for the PI position on this grant. What criteria is used to evaluate the PI? Is the number of peer-reviewed publications considered?
Not directly. We are more interested in the team’s ability/drive/desire to solve this particular issue. Peer review of published articles is less important when compared to mindset/drive.
Can you submit multiple files to the Supporting Documents section of the online submission portal, or should all supporting docs be rolled up into 1 PDF file?
Do so in one file to keep things cleaner please.
Can we apply under STTR for Phase I and switch to SBIR for the Phase II?
Yes, you can do that. We built STTR this way partly for that purpose. Your tech will need to be VERY far along however to make that leap.
Rumor control: Can you submit the cost volume detail (that the D2P2 guidance says to put in Volume 5) via a spreadsheet to AFWERX separate from the SBIR website submission?
When applying for a 19.2-001 Direct to Phase II from an 18.3 Phase I award, are the instructions basically the same? We had put together a Phase II for 18.3, but had a technical error and it was never received. Do we now need to adjust our proposal with the new directions for 19.2? For example, for 18.3, the MOU and Video link were included as supporting documents. I just read that now the link needs to be in the 15 page technical volume?
They are pretty similar. Check the admin to ensure D2P2 admin is conveyed on your new proposal.
From the answers it is not clear at all the relationship between AF192-001 Phase I scope, potential Phase II scope (where the request/proposal follows Phase I) and the Pitch Day? Please explain.
This should help: Have an Idea = STTR Have a product = SBIR (phase I) Ready to trial = SBIR (phase 2).
can you clarify on other military stakeholders, i.e. information assurance, cybersecurity, finance, contracting, legal?
Stakeholders are simply any potential parties that would be interested in your technology either as an end user, facilitator, etc. Who your stakeholders are will depend entirely on your product or service.
Can you clarify if the statement that we supplied in the following question will suffice as certification? Attachment 2: Air Force RAPID Phase II Matching Funds Guidance states that "The company and investor must....Certify outside funding included in the application qualifies as "RAPID investment."" Can the Government clarify what it means by "certify"? Would a statement such as the following suffice as certification? "Per Attachment 2, the term outside investor 'includes other companies, venture capital firms, individual angel investors, non-SBIR/non-STTR government programs, or any combination thereof.' Our customer is a non-SBIR/non-STTR government program, and thus qualifies as an outside investor.""
To certify outside funds, we will need to see a bank statement showing funds from a private investor. Outside investment is ANYTHING non-SBIR funds.
Can a company be awarded an ‘Open Topic’ Phase II and a ‘Special Topic’ Phase II? i.e. can they participate in an AFWERX open topic’ and an 'AFWERX special topic’ simultaneously?
Our special topics within AFWERX are the open topics. You'll notice on the announcements "open call for..."
Is the detailed milestone and schedule we attached with the MOU in the technical volume counted in the 15 page limit?
You may use the milestones format w/in tech volume or scale down to smaller version within tech volume.
Can matching funds only come from Air Force customers or any DoD customer (such as Army or Marines)?
Any government source.
In the D2P2 format guidance there is a requirement for a feasibility study/results. Is that where you would want previous Phase I results that indicate user interest?
Yes, that will work!
We are trying to get an LOI prior to July 1 to include in our Phase 1 proposal. Do we need to allocate one of our Phase 1 proposal five pages to paste in the LOI or can we include it as a separate volume?
No need to allocated LOI actual letter for a phase I submission. Annotate within proposal that you have secure the LOI.
Should we include matching funds in the cost volume? E.g. if we get $375k that is matched 4:1, should our cost volume/milestones account for $1.875M or $1.5M?
Include matching funds for the total amount. No difference in feasibility.
To qualify for the 1:1 match from investor funding, do I need to raise the investor money after being accepted into D2P2? If so, how long do we have after being accepted to qualify?
Yes, you will need a letter of intent from the investor for your proposal. You'll have 90 days after award of contract to receive the funds.
Is there any indication if there will be an open topic on 19.3?
Yes, look for Joint topic as well!
Please clarify the funding available through typical AF192-001 D2P2 without customer matching funds for existing Phase II 183 awardees. $750K or $1.5M?
$750k without funds matched.
Can we include options in the Phase II? Show what we can do for 750K, and have options beyond that for other capabilities the customer is asking for? For example, they are looking for DIL operations, which is outside the scope of our initial Phase II work.
If within the resources template, $750k baseline then goes from there if securing additional funds.
Last week one of the slides referenced a "memorandum for air force personnel" that we could send to prospective AF customers to help convey credibility. This slide was directly before the MOU slide. Where is this memo located? The link on the slide just takes you to the AFWERX homepage.
We completed an AF Phase I and submitted a Phase II proposal but were not selected because we didn't demonstrate enough customer demand. May we now submit to the direct to Phase II if we have an MOU from a customer?
Is it ok for our topic to have a potential customer as a DoD agency that is multi-service, such as Defense Health Agency? If so, should it be focused only on AF, if the service benefits all?
Multi service (joint) is fine.
Pl doesn't give clear instructions on Schedule of Milestone, Do we submit with MOU or in the tech volume?
Yes, you will be funded $750k as the base minimum IF cost volume warrants.
Do we need to sign an MOU before or after applying for the Phase I? At the moment we don’t have a product in place so we can only attach some letters of intent, will that work?
No you don't need an MOU.
If we raised investor money just before being accepted to D2P2, would that qualify as investor funding? What kind of documentation would I need to submit to show that the funding we raised maps to the SOW for D2P2?
Only if it was for your specific phase II, letter of intent from company within proposal.
The D2P2 Instructions document states that "The company commercialization report.... should be included in Volume 5, Supporting Documentation." But Volume 4 itself is the CCR and there is an entire section of the website submission form for this volume. Should we submit the CCR as a Supporting Document too?
No need if submitted as its own attachment. Duplication is not required.
We manufacture an unclassified product that is used in a classified system. This creates logistics problems relative to writing a D2P2 proposal and providing the required information. Who can I contact to resolve some of these problems?
This is common within the military; please account for the requirements needed to scale to classified system within your milestones. The D2P2 has a 15 page tech page limit and the feasibility document would count towards that.
Can you verify that our direct to phase II should be submitted through the DoD site as a regular Phase II proposal even though page counts and files enclosed will be different than those required for a regular Phase II.
AF 192-001D is the AF topic for D2P2.
Should the cost volume/milestones include matching funds or just SBIR funds?
ALL funds anticipated.
Our commercial sales are with companies that also sell to the defense supply chain, does this count as "commercial"?
Yes it does! There is not a limit for the supporting documentation
Can you have a pitch day and Phase I application in at the same time? (there is a pitch day due date of July 3)
Can you please clarify: If we apply for rapid D2P2 with less than $750K of commercial funds (say $200K), do we only get $200K (or $750K). Last week Steve said you still get $750K, but today, it looks like you said you only get 1:1 matching, and hence, the smaller amount???
$750k is the amount even if matched is lesser, you'll still get $750k.
Is “Defense Health Agency” considered part of “Air Force” for purposes of this SBIR?
You have touched on this, but just to be certain...The AF192-001 Phase I technical volume should follow the DoD Phase I instructions and all required sections (but limited to 5 pages instead of 20)? The AF192-D001 Phase II technical volume should follow the Air Force D2PhII instructions and all required sections?
Correct, phase I = 5 pages.
Please document where in the instructions the Video requirement can be found.
6.7.7 page 21.
Ref: Need ID 6253 Ground Based Threat Detection System: is there more guidance available on the mobility aspect? If proposing a mobile solution like mounted on a vehicle with extendable mast, should the vehicle platform be included as part of system cost in cost volume?
You can propose your solution for either or both cases. This effort isn’t intended to define requirements, simply to identify areas of interests that were submitted by AF organizations and personnel.
As a follow up to the USG matching funds, we submitted an MOU from DARPA under a program which will transition to the Air Force. Just confirming that this still counts.
Yes, can you send more details to SBIR@afwerx.af.mil.
If an AF personnel working in the Defense Health Agency is interested in our technology and give us an MOU, are we disqualified because that person works in DHA?
Not disqualified, great traction...demonstrate how the AF will benefit from this approach. End user is great!
Is it possible to get matching funds for private investments during the Phase 2 award AFTER the application is submitted? We would like to get a $750K award then apply later to get an additional $750K by bringing on matching private investment.
Yes, you can expect an 'enhancement' after award of a phase II for just that. ~3-4 months after award.
When you talk about “top up” to $750k for Phase 2, do you mean that matching in addition to the “Base” Phase 2 $750k award amount? If we can get $100k in private investment, would the total award amount be $750k + $750k match for the $100k = $1.5mm. Or $750k only?
There have been conflicting answers in this Q&A as to whether the link pages for the 100 second video and the slide deck count against the 15 page limit. Can you please clarify? There have also been conflicting answers between this and a previous Q&A as to whether these links should be submitted in the Supporting Docs volume or the Tech Volume. Please advise?
They do not count.
Is the difference between Phase II and Phase III that Phase II is still de-risked due to funding and Phase III a normal sales contract?
phase II is to FIND a solution, phase III is to FUND the solution. phase II = SBIR funds, phase III = AF funds.
Can you please clarify if the MOU and Video link can be in the supporting documents or have to be in the technical volume?
Correct, not required in tech volume.
For the Direct to Phase II proposal, are MOUs required for the proposal or once an award is made? We have letters of support from two Army stakeholders but not a specific MOU for either. We assumed we’d jointly develop an MOU if awarded not prior to proposal submission.
The main focus of customer discovery is to become commercially feasible. Said a different way, feasibility can be defined by understanding your proposed market and providing a service or product that they’re willing to invest in.
If we win a $750k Phase 2 without matching, and then subsequently raise $1.5mm from VC during the first 90 days of the Phase 2 award to support that project, would that $1.5mm be matched? So the total money from the SBIR program for Phase 2 would be $750k + $1.5mm = $2.25mm ?
It would be max 1.5 million so we would top up another 750K. MOUs are not required but will be a strong factor in the tech and commercialization criteria evaluation. If you do not have an MOU you are strongly encouraged to apply to Phase I.
If we have $740K in commercial funds, will AFWERX only provide $10K for the maximum plus up to $750K? Or will AFWERX in all cases provide at least $750K?
SBIR funds up to $750k EVEN if funds matched is short of that threshold.
I asked about Pitch Day and if it should/could be part of Phase I scope and the answer was "yes." But then in verbal answer it was "No."
The answer is no, not in the phase I cost. We match 1:1 up to 1.5M for private investment, so in this case the match would be 740K for the private 740K for total of 1.48M.
The maximum "Proposed 1 year cost" on the portal is $1,612,500; I can not put the $1,875,000 maximum for the 4:1 matching funds. How can I respond honestly to the portal?
Phase II instructions mostly.
Can I apply to phase 1 and phase 2 simultaneously?
As an Open Topic 18.3-005 Phase I awardee. We did not submit for 19.1 Phase II. We have an committed AF customer interested in funds matching. Are we allow to pursue the rapid 4:1 matching for the 19.2-001 Open Topic Phase II? Or is rapid specific to Direct to Phase II?
Correct you pursue the 4:1 matching; yes you can do rapid on the Direct to Phase II.
For SBIR AF192-001 how does the technical volume need to be structured? There are examples from the SBIR/STTR Web Portal, and from the Eastern/Federal Foundry winning submission, and general SBIR formats - they’re all different. Given we have 5 pages, is the following acceptable?:
- Exec Summary
- Solution proposal
- How the Tech Works
- Phase 1 Goals / Relationship with Phase 2
- Commercialization (broadly & within DoD/govt)
- Cost model
- 3rd Party Dependency Integration
- Solution Scalability
- Key Personnel (do we need a resume or just a quick bullet list of relevant info)
- Facilities and Equipment
For Phase I we recommend using the tech volume for areas that you need to provide more in depth details and leverage the pitch deck for the other areas. As you can see there are many examples and no set format as to what is covered in the tech volume vs pitch deck./p>
On the Cover Sheet under Proposal Information, Question 17 asks: “Does the proposed cost include Technical and Business Assistance (TABA)?” What is TABA?
Please review the DoD/SBA SBIR websites for information on TABA.
Does the SOW count towards the 15 page Volume 2 limit?
You should use the tech volume to cover this work.
I was the Principal Investigator on a Phase 1. The prime has granted me exclusive data rights associated with that successful Phase 1. I plan to apply for a DPH2 referencing those data rights and our proposed demonstration which has multiple AF customers. What challenges, if any, will I face in this proposal?
The PI needs to be primarily employed by the proposing company; please include in your proposal any issues that you think need to be addressed to the AF team.
My CAGE code has not finished processing, and I'm told that the CAGE office has a large backlog. I registered on SAM on May 30th, and all my other registrations were successful. Will I still be eligible for an award, presuming we get our CAGE code in July?
We will be reviewing CAGE/SAM information after we receive all proposals on July 2nd.
On the Cover Sheet under Proposal Information there is a prompt to “List of maximum 8 Key Words or phrases, separated by commas, that describe the Project.” What are examples of keywords that would be good to use?
Immersive learning, data analytics, fire protection, communications, process improvement...etc.
On the Cover Sheet under Proposal Information there is a prompt to list the page numbers that contain proprietary information. Is this referring specifically to the Technical Volume?
Yes, no need to place proprietary info within pitch deck.
We are applying for 192-001 as a US company which is 100% owned by a Canadian company which is majority owned by a US-person. According to the rules this is a valid ownership arrangement to apply. How do you suggest indicating this in the application and documents to not be disqualified and improve clarity? Likewise, will we be allowed to include intellectual property developed in Canada? There are a lot of tax credits available there for R&D.
Please include details in your proposal as we will review that and select the correct box with the application portal to indicate that you are meeting the rules/requirements.
Do the investor funds have to be from the specific outside investor that wrote the letter, or is it OK if that changes between letter-time and wiring-time (assuming investor still meets criteria).
Yes it is ok if it changes as long as it still meets the criteria.
We know we have to provide a 20 page technical volume. Do we have to provide a 15 page slide pitch deck as well in Volume 5?
It is a 5 page tech volume for Phase 1, and yes you need a 15 page slide deck.
The Sample Phase 1 proposal for Special Topics linked on the AFWERX SBIR page, "Dual-use-Doc-Application-Redacted" does not follow the normal SBIR response template. Do the Special Topics Phase 1 proposals require the normal template with all the defined sections, or is the format open to the vendor?
There is not a "normal" template for AFWERX or SBIR; please address the requirements called out in the instructions and topic. It is up to the vendor to leverage the tech volume and pitch deck in the best manner to convey the information.
For STTR 19.B, I am curios about whether there is a restriction on the nationality of the team members not being a US citizen?
There is no restriction on the nationality of the team members as long as the company is US owned and 51% of the work is accomplished in the United States.
For 1:1 Investor matching (D2P2), can we put the full $1.5MM together from multiple investors, or does it have to come from a single investor?
The investment can come from multiple investors.
How many proposals are expected and how many awards are available?
We will not know full details until July 1st at 8pm. For 19.1 we have 300+ proposals for the open topic and awarded 102 contracts. Estimating hundreds, for phase Is estimating ~300 awards.
In the section where information about the PI is entered there’s a Yes/No statement for social/economical disadvantage. What are the criteria for determining whether someone is socially/economically disadvantaged?
Please use the SBA/DoD SBIR websites to understand how those criteria are determined.
As we understand - you can apply to SBIR Phase II 6 weeks into Phase I. From that application, how long to find out about the award? And follow-up, how long to receive that funding?
The call for phase II proposals will occur with instructions that are sent out from the contracting officer. Awards for Phase II will be in the oct/nov/dec timeframe depending on pitch day events or non-pitch day.
what is the relationship between 19.2 and the MDO Challenge? Can we submit the same general solution to both?
You may submit to both, but you can not provide inherently similar work to the government. If you are awarded for both you will have to withdraw from one if it is the same work.
I wanted to know about the eligibility requirement of “being 51% US owned”. With me being a Barbados based startup, am I required to partner with a US small business to apply, and what specific requirements govern the structure of that partnership to qualify to be awarded?
That is correct you would need to partner with a US company. The SBIR program is only open to US owned companies.
Is there a preferred format for the slide decks and video?
There is a preferred format for the slide deck, please see the example on afwerx.af.mil/sbir .Video needs to be under 100 seconds.
We can expect to hear back by around Aug 3, but when does the actual 90 day customer discovery start?
Should start shortly there after, we will give a date that is within a couple weeks to start the 19.2 cohort.
Can we submit more than 1 topic for direct to phase 2? Can we submit SBIR and STTR for the same topic?
You will only be awarded 1 topic for any open topic SBIR. You can submit to both SBIR and STTR but you can only be paid once for the work; you must deconflict. Feel free to submit both and then deconflict. STTR is geared towards you having an IDEA, SBIR towards a PRODUCT. Recommend not having an STTR approach being the same as a SBIR approach. You can apply to multiple D2P2s.
For SBIR D2P2 I haven’t been able to find the instructions for the Technical volume, 15 Slides or video. I didn’t see them in the 19.2 Small Business Innovation Research (SBIR) Direct to Phase II Proposal Instructions either.
Please review the AFWERX/SBIR and DoD SBIR websites for information and specific language of the BAA, AF instructions and topic.
The SBIR-USAF-Direct-to-Phase-II-Instructions.pdf document on the https://www.afwerx.af.mil/sbir.html site shows the AF Phase II submission date as July 31, while at the DoD site (https://sbir.defensebusiness.org/topics/instructions), the AIR FORCE Direct to Phase II file (AIR FORCE-19.2_DPhII_-v1.docx) shows the AF Phase II submission date as July 1. Which is correct?
The submission deadline is 1 July.
Regarding the Fraud/Waste/Abuse training requirement: I cannot find where/how to take this training. Perused SBIR and read all FWA materials but only quiz for fraud was available/passed. Called and left messages with SBIR with no response. Emailed AFWERX with no clear response, just directed to FAQ. Scrubbed AFWERX to no avail - please clarify, thanks.
Sorry for the confusion, please read the DoD and AF instructions via the DoD website. Training is located at https://www.sbir.defensebusiness.org.
Should phase 1 applicants submit the 100sec video?
Phase I applications do not require a 100 sec video.
If a company has an active AFWERX phase II (e.g., a 18.3-005 phaseII), can they submit a proposal for the 19.2 phase I open-topic (AF192-001), or the 19.2 open-topic D2P2 (AF192-D001)?
Yes, D2P2 within 19.2
On sbir.defensebusiness.org form "Certification" the instructions for AFWERX SBIR say to pick "No" for question 4 "Is 50% or more of your firm owned or managed by a corporate entity?". In one of the slides it seems to indicate selecting "Yes" may disqualify you. Is that true?
We are not able to award to companies that are majority Venture Capital owned at this time.
Does the CV of key personnel counts toward 15 pages of technical volume or pitch deck?
Is the proposal subject to FOIA; any risk of our IP or images being released to the public?
Your proposal will not be distribute outside the evaluation team. We would like to share your slide deck but will seek your approval prior to doing so.
Could you please comment on the evolution of the program? Does it go through a typical Phase I - Phase II - Phase III process or are alternative mechanisms being envisioned?
You've got it! In addition to those, we offer a direct to phase II (D2P2) option within 19.2 for those adaptations that are ready for trial.
The instructions reference a specific RAPID application Form, but there is no form that is available in the portal or via the AFWERX site. What should this be?
There is not a specific form; please answer any of the Rapid questions that are called out in the topic/instructions.
Are resumes attached as a supplemental document or should they be embedded within the Technical Volume?
It is recommended that team background information be included in the tech volume of pitch deck.
For D2P2: Can we put the full $375k amount together from multiple DoD customers? From different DoD agencies? Will matching amounts be allocated incrementally from $1 to the full $375k?
Yes we will match all DoD funds up to $375k. You may receive more but SBIR will match said amount.
Are matching funds required for SBIR Phase II?
For STTR, 19B Special Topics, is there an outline you'd recommend?
Please leverage the AFWERX/SBIR for examples from SBIR that can be leveraged for STTR as well.
Do non-federal grants count as matching?
Grants, not typically. Only funds directly involved with your SBIR adaptation will count.
Does D001 require DD2345? Is it a function of the topic, or of the tech/system being developed by the business?
If your technology is ITAR a DD2345 is required.
Are there reasons you can identify that an organization would be denied SBIR Phase II if a MOU is signed and proof/value is demonstrated in Phase I?
Yes, multiple reasons why that would occur. We evaluate the actual tech adaptation, commercial viability of the company in addition the AF Stakeholder buy in.
In the Sample User Needs for Special Topics, the bottom 32 have no details. Will more data be forthcoming?
Yes, we are still receiving additional NEEDs IDs. If you see one in line with your approach now, identify within your proposal and you will have additional opportunity should phase I contract be awarded.
What are your historical submissions vs. award made in D2P2 proposals?
This is the first time we are doing an open topic D2P2; we don't have historical data for this version of the program.
For phase 1, we have identified specific teams that are supporting our technology. Should we include their information in the tech volume/slides? and how specific should we be - just the team, or do we need to specify POC or letter of support?
Letters are not required within a phase I. Identifying teams supporting your tech is ideal to capture. No names needed of said teams but their 'scope' of how they're using your tech is encouraged to annotate on your proposal.
We’re applying for Phase 1 with the open topic. In the materials, there’s emphasis about commercial maturity with existing product. We are engaged with commercial customers, but more in piloting of component technologies of the solution. Is that okay and can still be considered for award?
Yes you will still be considered, note you may be competing with others whose products are more mature; you can also consider STTR.
We understand that SBIRs are not Classified, however at a later stage if there is any need to hold classified information does the proposing firm need to have a facility clearance or can the facility clearance be provided by the joint venture partner or teaming partnering?
This happens quite often. The coordinating for access to classified information will rest with your AF/DoD stakeholder to facilitate. You would annotate simply the resources needed within proposal (phase II) to achieve that milestone and not discuss classified material within proposal.
What if we have some $ committed from a Gov customer and some 4 from an investor for match - can these be applied together, or do we have to choose whether we are moving forward with gov $ for matching vs investor $?
They both can be applied to the Phase II.
How should we best obtain commercial letters of interest and include them in the SBIR Phase 1 proposal? Also, should we contact AF government employees to obtain letters of interest or support? How do we include those letters into the 5-page Special Topic proposal?
It is up to you on how you do customer discovery; you are welcome to contact AF customers. You can include a screen shot/snipit of the letters in your proposal/pitch deck.
What information do you want us to convey through technical objectives vs the scope of work?
Objectives - what needs to be done. Scope of work - what needs to be done to achieve the objective.
Applying to 19.2 Direct to phase 2 - the technical proposal format is different and does not include several sections as compared to previous SBIR instructions. How closely should we follow this new format / omit sections that were previously included? Also, do we need to submit a 15 page deck, 100s video, etc. other materials not listed here but were before?
Please follow the DoD and AF instructions for proposal requirements. The AFWERX/SBIR provides possible examples.
We have $200K in commercial investments. How do we align that with a RAPID submission since it does not give us any advantage over $750K?
It is up to the proposer to convey the outside investment and provide the proposed costs for the firm fixed contract awards. It is up to you which path you chose (Normal D2P2 or Rapid d2P2). Also, it actually does give you an advantage; you are demonstrating significant commercial investment for your proposal. Although the bottom line may not increase from $750k, it's still advantageous to submit a RAPID.
How long does the feasibility document need to be? Is there a specific format we should follow? Can you clarify what we need to include?
There is not a set format; please convey in the best way possible
For 19.2 Direct to Phase 2 - what is the evaluation criteria? Is it more in line with AFWERX criteria or traditional SBIR criteria?
All criteria are tied to the DoD BAA (that's why its important to read the DoD BAA and AF instructions), ie Technical, Commercialization, and Team. There are not different criteria for AFWERX.
Where can I find more info on the video component? I didn't know that this was a requirement.
That's a requirement for phase II proposals. 100 seconds on your approach for the phase II.
Based on the Attachment 1 instructions, how do we propose training service milestones? We assume a kick-off, pre-course work, the course training and an assessment post training. If we have multiple training courses, do we have to identify milestones for each training?
We are not as concerned with the sectioning of milestones. As long as you are meeting the intent of your AF stakeholder combine milestones as you see fit.
For the technical data rights (assertion) doc, how specific do we need to get? How long should the document be?
Please convey details that you think are needed to capture your assertions; we will contact you if we have questions.
For the D2P2, there is a new Phase II Milestone template on the AFWERX website. Does this take the place of the required section 4 of the technical volume? Or is it to be replicated and provided separately?
Replicated and provided separately so we can do the contracting work a little faster.
For our topic we know of an AF customer who has used our earlier technology. We are planning to submit a proposal for the enhanced technology, but we still don’t have a letter or MOU from the AF customer yet. Can we still submit our proposal without the MOU? We can submit the MOU in 3 weeks.
You can submit without an MOU, but be aware you will likely be competing with folks that have submitted an MOU. You cannot submit the MOU after the application deadline.
For proposal competitiveness: is having investor matching more valuable/meaningful than Gov customer matching?
Investor matching signals commercial viability and gov customer matching signals gov customer need. They both are criteria for the application.
Will you clarify what is meant by this question under Business Information: 14. Is your firm affiliated as set forth in 13 CFR 121.103?
We will try and fix this question in future solicitations. Please do an internet search on the statue and SBA for determinations of affiliations.
If we are awarded a Phase 1 and attend a Pitch Day during those three months, could a Phase 2 award be made on the spot during Pitch day for the full amount of the regular Phase 2 award? Or is the Pitch Day feedback just a factor in the subsequent Phase 2 proposal?
The goal for Phase II pitch days is to award on the spot; however payment would be for a sub-percent of the overall award (~5-10% of overall).
When does Venture Capital match money need to be deposited into the vendors account?
Within the first 90 days of the contract.
If our cost for a Phase II exceeds $750K, is there additional funding available?
Not for the initial contract without matching. Further down the road the Phase II's can grow in contract amount.
For STTR 19.1 phase 1 we are applying for open topics. We are wondering what you are looking for in tech volume vs pitch deck. The instruction has details about those special topics. Would those be a good guideline for applications addressing non-special topics?
It is up to the proposer how they convey the required information. Focus on the three pillars for pitch deck (technical, commercialization, team).
For 192-001 D2P2, if we have multiple MOUs and multiple USG funders for RAPID match, do we need to package all of those under one masthead, e.g., a single POC managing and/or signing off on the task orders/milestones? That is each MOU could be subset and listed on TOs/milestones. Are all MOUs wrapped into a single PDF? And how do our funders designate their funds if they are going to our Phase III vehicle? How long will they have to send in their funds if we are selected (seem to remember it was within 45 days previously)?
You many have multiple MOUs/stakeholders but should only have one set of milestones. Please include any Phase III information in the proposal; have them contact AFWERX for funding transfer or questions. A lead POC from the DoD that has general situational awareness (SA) on the entire approach is preferred. The entire letters of support will be merged into one pdf when submitting. For phase III plan, capture their intent and how they will fund the end result in your proposal.
Is the required slideshow template you referred to the "pitch deck"? And is this the same format for all Phase submissions?
You can find the example slide deck here at: www.afwerx.af.mil/sbir, the exact same info is not required in each Phase.
For proposal competitiveness: is having investor matching more valuable/meaningful than Gov customer matching?
If you have to choose, choose both. It depends on the amount but that's nit picking. ANY outside investment increases your competitiveness.
Also per "Common Mistakes" question, what is the definition of a "Corporate Entity" within the context of this application?
Please review the SBA/DoD websites for specific language of corporate entity.
AF192-005 Kessel Run Pitch Day. On Volume 6: Who needs to be certified for the Fraud, Waste, and Abuse training?
The training needs to be completed by one person from the proposing company.
If we have an active AFWERX phase II and are applying for the 19.2 open-topic D2P2, do we need to clarify that we have the active Phase II? If so, where?
Please include that information in your technical volume/pitch deck to help the evaluations/PM teams.
Is submission of a final report from a separate SBIR Phase I sufficient feasibility documentation (section D, 18 under Proposal Format in the 19.2 SBIR Direct To Phase II instructions)?
It is up to the proposer to convey the feasibility of the technology in the manner that they see most fit.
In the section where information about the PI is entered there’s a Yes/No statement for social/economical disadvantage. What are the criteria for determining whether someone is socially/economically disadvantaged?
See the Small Business Act here (15 USC 637).
Can a company advance to Phase III while still executing a Phase II?
Yes, you can go to a Phase III at any time after award of a Phase I.
Could you discuss how proof of commercialization success is weighted or considered? Is traction with defense primes considered commercial business?
We want to see commercial success to see that your business is growing. This de-risks the government's investment, as the commercial growth is helping ensure company viability. Defense primes do not count as commercial business if the work is being done for defense work, but if you are working with a defense prime on a commercial product then that would count. Please be specific in your application.
If our cage code is still "processing" on July 2nd when you review CAGE/SAM information, will we be rejected outright? Or will it be sufficient to get a CAGE code before contracts are awarded?
We will contact you if there is still an unknown from the review of the SAM website. We have had to reject companies in the past because their information was not in the system at the time of award. We encourage people that fall into this situation to apply again in September with our next call.
Who are the Phase I reviewers? Are they Airmen, technical folks, academics, industry folks, AFWERX personnel?
A variety of government personnel who have experience in all those areas.
Can the USG customer bringing MATCH funding to the project be non-DoD (such as DoJ or other)?
Yes, as long as there is also an AF Customer (matching or otherwise).
For the 19.2 open-topic D2P2, we need a 100s video and pitch deck?
Correct, D2P2 is more competitive. If that's all your missing, phase I is a good avenue if you already have an MOU.
For D2P2: If we get $1.5MM committed from investors and thus receive the entire $1.5MM Phase II matching, do our proposed milestones in the technical volume and budget have to reflect the entire $3MM (investor + SBIR) or only the $1.5MM from SBIR?
The total amount; $3MM.
If we have multiple AF customers, do I build a single milestone schedule or separate schedules for each of them?
Build a single set of milestones; your adaptation may benefit other units but only one milestone schedule can be awarded within contract.
Just to be clear, Phase II requires the 5 page technical response, a 15 page slide deck, and a 100 second video?
Phase II requires a 15 page technical volume. Phase I is 5 pages.
For the 19.2 open-topic D2P2, is there an outline to follow for the feasibility documentation?
No, there is not an outline available for this.
For STTR 19B Special Topics, is there an outline you'd recommend for the 5pg tech volume and 15 slide pitch deck? Should we spend more time emphasizing the commercial viability case or talk more about the tech or how it's useful to USAF?
The technical volume and slide deck will be reviewed holistically and there is no set format requirements for the two documents. It is recommended (but not required) that more detailed information is included in the technical volume and higher-level information is included in the pitch deck.
If a Phase 1 contract was completed with another agency, but not selected for Phase 2, can this topic be proposed for an Air Force SBIR?
In the past, you had asked that as soon as an Air Force customer has an MOU, that you would like to talk to them directly - even before submitting. Is that still the case? Our customer is about to have their commander sign, would you like them to contact you to look at the MOU first?
We would like to contact every unit but this is difficult to scale. We recommend conveying to the specific commander that we will conduct mil to mil conversations during our evaluation process. Any concerns can be discussed then.
if a customer provides funds of <$187.5K and 4X is applied the total would be <$750K. If our total cost of the proposed scope is $750K are be better not to include the customer funds?
The SBIR office will top up to 750K if the funds for matching are less than 187.5K.
Are company proposals evaluated for direct to Phase 2 awards if a concept is deemed to merit as such, or must a company request specifically for such evaluation (default Phase 1 evaluation only)?
No, companies need to submit to specific phase 2 topic 192-D001 for phase II consideration.
How many SBIR and STTR Direct to phase 2 awards are expected?
Expect roughly 300 SBIR awards for phase I; the number of STTR awards is more difficult to gauge.
Is there a requirement that the MOUs contain a milestone/deliverable schedule?
On the Phase I Open topic example slide deck, page 27, the last bullet is incomplete. It says, "We recommend filling out the cost volume with" and that's where it stops. What am I missing?
You're not missing anything; it's a typo.
AF192-005 Kessel Run Pitch Day - Volume 5. Will letters of support be considered?
What government codes should we include in the application? (ex. EIN, DUNS, CAGE, etc)
CAGE screen shot.
I'm very confused with the instructions for Air Force D2P2 - 192-001. There is a table in the document Air Force 19.2_DPll-v1 that states that the requirements include a 15 page technical volume, 15 slide brief, and 100 second video. But below the table there are only instructions for a 50 page technical volume with no mention of the brief and video. Can you please point me to the document or section of instructions that detail the 15 page tech volume, brief, and video?
The 50 page mention is a typo. The 15 page tech volume, slide brief and 100 second video are required.
Does the Technical Volume have to cover all sections in the DoD TV overview (page 25 on instructions)?
Which volume does the Milestone Template go into?
Reference the MOU in Vol 2 and Attach it in Vol 5 Supplemental Information
What would be the most appropriate way to move forward if we've completed a Phase 1 contract, but were not selected for Phase 2 by another agency? Should we pursue a Phase 2, Phase 1, or D2P2?
If it was an Open Topic Phase I, apply for D2P2. If it is a sufficiently different product (on you to decide), consider applying for Phase I.
Can you confirm that a Phase I feasibility report is required to be submitted with a D2P2 submission?
If we’re bootstrapped and purposely not seeking Venture Capital investment, does that prejudice our evaluation because we’re rated as not as commercially viable as a company that’s taken VC investment?
Bootstrapping and having a viable business IS showing commercial viability. We do not penalize you for choosing not to take venture funding. This is just another way to have a commercial business.
I am the founder of a startup company currently developing a new additive manufacturing technology. I am working as part of a university’s startup accelerator program, but as of right now I’m the one and only team/company member developing the product. Is there any real chance of winning a phase 1 under the SBIR 19.2 Special Open Topic AF192-001 with only one team member and no previous commercialization/contract award history? I do intend to hire two more individuals once I receive a contract award.
It is unlikely - merely having a single team member is not a disqualifier, but the lack of commercial traction of any kind will have an impact as that is one of the criteria we consider.
We were a 19.1 Phase I awardee, is AF192-001 the correct Phase II to apply for?
You should apply for the 19.1-001 Phase II.
For STTR 19B Special Topics, is there an outline you'd recommend for the 5pg tech volume and 15 slide pitch deck? Should we spend more time emphasizing the commercial viability case or talk more about the tech and how it's useful to USAF?
The technical volume and slide deck will be reviewed holistically and there is no set format requirements for the two documents. It is recommended (but not required) that more detailed information is included in the technical volume and higher-level information is included in the pitch deck.
Is there a desired place to identify this is a RAPID application?
Please include it in your title and make abundantly clear throughout the application that it is RAPID. Not required, but including it in your header or footer is helpful.
Should the 100 sec video be a link in the proposal? I don’t see a place to upload a video.
Separate page w/ link; it does not count against limit.
What would be most appropriate if we've completed a Phase 1 contract but weren't selected for Phase 2 by another agency? As a Phase 1, Phase 2, or D2P2?
D2P2 if you have incorporated changes recommended.
we were encouraged to respond to AF192-D001 with a prior phase 2 proposal submission that was not awarded due to an administrative oversight. Should the proposal be reformatted to mirror the 50-page technical proposal requirements? Should we submit the proposal as it is currently formatted, or is there a different format for this “Typical” direct to phase 2 proposal?
50 page limit is a typo, disregard that please.
Has the Phase II deadline been extended from June 14th to July 1st?
For 19.2 yes.
In the 183-005, the schedule was really just a copy of the milestone chart from the MOU (per the instructions). Now you have the separate template, and the example schedule based on the milestone chart has been removed from the instruction. Are there any expectations on the schedule at this point?
The first milestone should be verbatim what is shown in the template MOU at AFWERX.AF.MIL. This is to allow us to pay you a set percentage at 2 weeks into the program. All others are up to you and your AF/DOD Customer. We want these to align as closely as possible with what will ultimately be Awarded in Phase II.
Do we need to print, sign, and attach the AF SBIR training document?
Digital signature also works.
What goes into the Phase 1 feasibility report submitted with the D2P2 submission?
Who you talked to, how you reached stakeholders...basically how you got to where you are today.
D2P2, RAPID: Does the milestones total cost match the SBIR amount or the Multiplied amount? It would seem that DOD customers are being added to our MOU. It's possible that our milestones chart might not match the total budgeted amount if DOD customers are added/removed last minute.
Go off the templated amount with funds anticipated (possible) being matched as well. We will award a de scoped set of milestones if funding falls through. Don't stress about this one, if you think funds are coming, incorporate into milestones.
To clarify, does the D2P2 submission require a 100s video and pitch deck?
For D2P2, with multiple MOUs and multiple match funders, how do package those in the submission? In one single PDF and single POC who stewards the task orders/subsets? Does each MOU separately address the funding each will bring?
Need one set of milestones; ideally all stakeholders will be identified on one MOU as well
Do we include pitch day expenses as a budget item on the Phase I 19.2-001 application?
If we've completed a Phase 1 contract, but weren't selected for Phase 2 by another agency, how should we proceed? As a Phase 1, Phase 2, or D2P2?
You can't apply to phase 2 outside that topic which is why we've incorporated D2P2 which seems the best option for you.
Is a feasibility report required for a D2P2 application? Where does this fit into a D2P2 application?
Include only what is asked for in the instructions. The premise for the D2P2 is that you have already accomplished the work that would have been done in Phase I on your own dime. Thus, if it makes sense based on what is asked in the instructions, please describe where most appropriate, how you secured your AF Customers, and MOU(s)
I did not see that the 1 pager was required for D2P2. Could you please confirm?
You are correct - no 1-pager.
For the direct to phase 2 open call AF192-D001 what is the technical proposal format for the Typical proposal (15 pages, 15 slides and video)? Do we follow the 50-page format and condense to 15?
https://www.afwerx.af.mil/resources/SBIR-USAF-Direct-to-Phase-II-Instructions.pdf. Please reference the instructions on the AFWERX website. The technical volume is 15 pages.
For calculations regarding the requirement that 50% of proposed work be completed in the USA, is that based on the # of hours worked, salaries, or some other method?
More than 50% of the billable work must be accomplished in the United States. That is based on however you choose to measure it whether that be hours or salaries etc.
Is the commercialization expectations the same for the Space Pitch Day focus area?
All Open Topic proposals will be evaluated with the same criteria no matter what the focus area is.
How much should we elaborate in the tech volume or slide deck on how we envision our technology being used to address the identified User Needs?
Use your discretion - conciseness is important, but clearly convey the potential.
What is the Tech Volume page limit for a 19.2-D001 direct to phase 2 proposal?
In the case of providing prototype (software), it will have to live on a computer. We will need to build and provide these computers. Our AF customer prefers that they become obsolete after the period of a year (same as the period of performance). What is the suggested sock to plug those costs into on the SBIR?
Discuss this with your AF Customer.
In picking a topic to submit to, we might be able to aid in a specific topic indirectly with our solution. Should we apply to that specific topic or should we apply to the Open Call?
Apply to the most relevant; you can always apply to multiple topics.
Could you elaborate more on the Technical Data Rights document?
Please capture an assertions for data rights with details enough for us to make a determination. We will contact if there are questions/clarifications.
For 192-D001: If we have secured around the 100K from an AF customer, can the SOW be in addition to $750K plus $400K in matching funds?
You can either apply to the normal/$750K or Rapid; it is up to you how you make that decision.
What government codes should we include in the application? (ex. EIN, DUNS, CAGE, etc.)
Please include information from your SAM registration including Duns/Cage information. Please make sure your address and contact/business information is correct in SAMS.
Can you please speak to how frequently Phase I proposals that include a budget for tooling receive funding?
We review all proposals from a Technical, Team, and Commercialization perspective. It will take time to decipher the data on your specific question. I will say that if you're selected, you would have been compared to others within the same scope. We look at submissions on a case by case basis.
Is there a template for the (5 page format) technical discussion? Are we required to follow the 15 slide template or can we deviate if needed; possibly shortening the deck.
It is up to the company how they put together their proposals together; examples are provided on the AFWERX/SBIR website.
How would you like the 100 second video and “1 pager” included in the Phase II application? Should it all be included in a single PDF in the Technical volume, or as an additional document?
Additional document uploaded to Vol 5. The video should be uploaded to YouTube or Vimeo, and you should include the link in your TV, Pitch Deck and one-pager.
Should the 100 sec video be a link in the proposal? I don’t see a place to upload a video.
Separate page, add the link, and it does not count against your pitch deck limit.
For 192-D001: If we have secured around the 100K from an AF customer, can the SOW be in addition to $750K plus $400K in matching funds?
In short if your funds matched are short of the $750k we will fund the full $750k.
I did not see that the instruction required a 1 pager for D2P2. Could you please confirm?
That is an error on our part, please include it but if it is not included you will not be penalized.
Is the MOU included in Volume 5? Or the technical Volume 2?
Please confirm if the 100 second video is acceptable as part of the Phase I application and also if it is acceptable to have sample video links within the application.
You may include it as a link but is not a requirement.
Do we need to include all the following documents under the drop down in Supporting Documents' for Phase I? Letters of Support (PDF/Word), Additional Cost Information (PDF/Word), Funding Agreement Certification (PDF/Word), Technical Data Rights (Assertions) (PDF/Word), Lifecycle Certification (PDF/Word), Allocation of Rights (PDF/Word).
It is up you what is included; please make sure you submit your pitch deck. For a phase I you will likely not need all of the attachments called out in the above.
Can you please elaborate if an AF customer is a customer that has already paid or intends to pay for the product of the Phase 1 proposal?
Potentially Intends to pay for the final product. They are not required to fund.
We are looking to get matching 1:1 private investment after the submission of our D2P2 proposal to get funding above the base $750K. What is the timeframe and process for applying for the 'enhancement' of funds after an award?
90 days after award.
We have a SBIR I through AF pitch day in March 2019 (not through AFWERX). If we're awarded a phase II on that SBIR this fall, will we be disqualified from applying for an AFWERX phase II in the future?
Since starting our Phase 1 proposal we have received private investment. Can these $'s be matched during an after award 1:1 match 'enhancement'?
Only IF the funds are for your adaptation (phase II) not for the company in general.
Should we resubmit our 19.1 Phase 2 proposal also as a 19.2 D2P2 or will AFWERX automatically vector the 19.1 P2 proposal for a 19.2 D2P2 if it gets selected? We currently have a 18.2 P2 on a different technology.
You can apply to D2P2 if already awarded open topic AFWERX SBIR.
Can the SBIR required proportion of work (2/3 for Phase 1, 1/2 for Phase 2) be completed by the SBC AND its assignees (1099 independent contract support)? Or do those proportions of work correspond directly to an SBC whereas those completing tasks on the contract are the SBC’s W-2 employees ONLY?
The work can be completed with 1099 support however the PI needs to be at least 51% employed by the company.
Does the 100s video, pitch deck, along with OSHA, and other documents all go into one pdf?
Please follow the DoD submission process which will ask for different attachments (volumes) and online questions.
For an early startup company with a promising new technology, is there any real chance of a phase 1 under the SBIR 19.2 Special Topic AF192-001 with having only one team member (at this time) and no previous commercialization/proposal submission/award history? If given how small the team size is the proposal would basically be rejected outright, I’d rather not waste the time writing the submission. I do intend to hire two more individuals once a contract award is received.
The answer is YES! Absolutely, the risks of commercialization need to be addressed in your proposal. Meaning without commercial traction, what is your plan "roadmap" for bringing your product to scale.
We were awarded 18.3-005 Open Topic Phase I. Are we able to apply for the 19.2-001 Open Topic Phase II that has increased the cap to $1.5M?
You may apply.
for the D2P2 proposal, there are no instructions on the 100s video, etc. docs - should we follow the general format then?
You have some creative freedom on the video. Convey your value proposition, get us excited, convey your customers.
We have submitted our Program Pitch to America's Seed Fund powered by the National Science Foundation - the NSF's Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Program. Is it still correct that without a prior pitch one should not submit a proposal?
You may submit to the DoD as this is a separate solicitation for proposals.
Phase one open, example slide deck, the math on pages 10 and 11 doesn't add up. The yellow arrow on p 11 says G&A expenses roll into one pool, but do they need to be listed above in the cost volume rates?
Please use the DoD submission process to capture your cost volume.
With a funding round (convertible note or raise) we have a group of parameters that all investors agree to. Since all investors agree to same terms can 'affiliates' participate as minor participants (e.g. $100K of a $500K round) so we can still apply to $500K SBIR matching?
Yes. convertible notes must have a provision for auto-conversion over time to apply (otherwise, it looks to us too much like debt to apply for matching).
Do we have to itemize the budget for 19.B STTR open topics phase 1?
The Cost volume in the DoD submission process will require you to include your broken out budget.
The answer for 1:1 matching sounded different than the response last week. Is there an opportunity to apply for an enhancement of 1:1 matching funds AFTER submitting application, or is this only with a RAPID application?
Yes, you can apply for supplemental funding (no longer called "enhancements" as of this month) regardless of whether your original Phase II proposal was RAPID or not.
How detailed should the Task Outline/Milestone Schedule be for the SBIR 19.2 Special Topic AF192-001 Work Plan Outline, given the very limited 5 page volume limit? Or is the Work Outline info not included in the 5 page limit? What is the page limit for that section then?
Please leverage the tech volume and pitch deck to convey your information, it will be reviewed as a full package. The work plan needs to be included in either the tech volume or pitch deck. These are firm fixed price contracts.
For Open Topics Phase I, do all of the subsections under section 5.4 of DOD SBIR BAA 19.2 Solicitation 0619 have to be addressed in the 5 page tech volume?
You may use the 5 page tech volume and 15 slide pitch deck to convey the information. We evaluate both in whole.
To clarify, the 100s video can be about the product generally as opposed to specific to what a company may be building specifically for the proposal? Are we allowed to use the same 100s video as we’ve done on another proposal?
You may use the same 100s video if it supports your proposal and believe it will help with your proposal submission.
Of the D2P2 contracts awarded, what is the rough percentage of RAPID vs non-RAPID contracts awarded?
We've seen 90% within RAPID from last round.
What is the DoD submission process to capture my cost basis?
Please review the DoD SBIR website for instructions on how to apply and to submit your proposal.